Electronic Premium Reporting System (EPRS) v2.1
I. What is the Electronic Premium Reporting System (EPRS)?
The EPRS is a web-based application designed to allow access to employee information through the employer’s representative to facilitate the preparation of premium remittance and submission of monthly remittance report to PhilHealth. Security features are put in place to ensure the confidentiality of information.
With the continued effort to provide Online Service to its clients, PhilHealth had introduced the Electronic Premium Reporting System (EPRS), as early as September 2010, to achieve the objective of ensuring the viability, adequacy and responsiveness of the National Health Insurance Program through the establishment of an efficient premium collection and mechanism and of maintaining an updated membership and contribution database.
For compliance of all Employers, PhilHealth Circular No. 25, s. 2012 was issued to mandatorily obligate all employers to use EPRS in the preparation and submission of premium remittance report to PhilHealth and gradually phasing out the other modes of remittance reporting (such as PhilHealth Premium Remittance System, Excel Format of RF-1 and soft-copy).
II. EPRS Enhancements.
EPRS has gone to a lot of enhancements to accommodate the requests of all employers who, after all, are the main user of the system. The new version is dubbed as EPRS v2.1 by virtue of PhilHealth Circular No, 45, s.2012 or PC 45. This policy issuance, as recently published by PhilHealth, reiterates the mandatory requirement to use the Electronic Premium Reporting System (EPRS) of PhilHealth by all employers as the mode or tool in the preparation and transmission of their respective Employer Remittance Reports to PhilHealth.
EPRS version 2.1 has the following innovative features:
• The Preliminary Employees Premium Remittance List (PEPRL) Generation.
- Employers can now generate and print the employees’ premium remittance list in the EPRS to verify the correctness of the employees’ PhilHealth premium contributions for the applicable month. This is useful for employers whose management and updating of its employees rosters and profiles are lodged with their HRD whereas the preparation of voucher and check for payment of mandatory obligations of employers are lodged with their Comptrollership or Finance Department. Once the HRD has finished updating the employees’ philhealth remittance profile in the EPRS, it can print and verify the correctness of the list prior to submission to their comptrollership for allocation of budget.
• Statement of Premium Account (SPA) Generation.
– Employers can now generate and print the Statement of Total premium contributions for the applicable month which is payable to PhilHealth. The SPA includes a detachable EPRS PhilHealth Premium Payment Slip (EPPPS) with corresponding amount stated in the SPA. The SPA serves as the basis in the preparation of voucher and check payments for PhilHealth. The employer can detach the EPPPS or bring it together with the SPA for presentment to the cashier or bank tellers in paying the PhilHealth premium contributions.
• The long awaited feature/enhancement of having the EPRS accepts encoding of PhilHealth Agents Receipts (PAR) for premium contributions remitted through PhilHealth’s Accredited Collecting Agents (ACAs)
- Employers that will be using the EPRS can now remit their premium contributions not only to PhilHealth’s Office Cashiers but also to PhilHealth’s ACAs. After payment, the Bank will issue the PhilHealth’s Agents Receipts (PAR), as proof of payment of the employer, which can now be posted by the employer in the EPRS. Once the PAR is posted, just like with the Philhealth Official Receipt, it is considered as an equivalent to submission of the report of premium remittance. Hence, No need to submit the Employers Remittance Report or RF1 to PhilHealth.
III. EPRS Innovative Features.
- It allows updating of employees’ master list as well as automatic posting of premium payments to collection database.
– Accurately computes premiums due and strictly impose deadlines for payment and remittance of premiums;
– Employers has the ability to generate Preliminary Employees Premium Remittance List (PEPRL) and Statement of Premium Accounts (SPA);
– SPA can be paid at any accredited collecting agents or banks or PhilHealth Cashier.
– It does away with the requirements of MDR for benefit availment and provides a system generated Claim Form-1 (future enhancements).
IV. EPRS Six (6) Easy Steps.
Employers who are actively using the EPRS and those who just successfully registered and activated their EPRS account may now easily and conveniently facilitate the preparation and submission of their respective Employers Remittance Report just by following the “EPRS (6) Easy Steps”:
“EPRS (6) Easy Steps”
Steps:
Employer Activity
Timelines
Requirement
1.
Membership Updating in the EPRS
Within 30 days of the applicable month
Mandatory
2.
Generation of Preliminary Employees Premium List (PEPRL)
1st – 5th day after the applicable month
Optional
3.
Generation of Statement of Account (SPA)
6th day after the applicable month
Mandatory
4.
Preparation of Voucher and Check
7th – 9th day after the applicable month
Mandatory
5.
Remittance of PhilHealth Premium Contribution
On or before the 10th day after the applicable month
Mandatory
6.
Encoding of Payment to EPRS
On or before the 15th day after the applicable month
Mandatory
Employers may opt to complete the steps above even within the applicable month or earlier than the prescribed due dates.
V. How can the Employer Enroll or Register for an EPRS Account?
There are two (2) ways to register and enroll with EPRS.
1) Manual registration –
1.1 Employer may submit a duly accomplished PhilHealth Online Access Form (POAF) to the nearest PhilHealth Office in their localities. The POAF may be downloaded at http://www.philhealth.gov.ph/services/eprs/POAF-001.pdf;
1.2 And by attending the scheduled training for the activation and creation of the EPRS user account;
For Schedules on the conduct of trainings and other details, interested employers may coordinate with the PhilHealth Office in their localities.
2) Online registration –
2.1 Visit the philhealth website and look for the Online services tab to access the Electronic Philhealth Online Access Form(ePOAF) link page or directly copy this address to your internet browser: https://epoaf.philhealth.gov.ph/employer/
.
2.2 Once inside the ePOAF page, just fill-up the required fields in the ePOAF;
2.3 Click submit button and wait for the confirmation from PhilHealth within five (5) working days. The confirmation will be sent to the official email provided in the ePOAF;
2.4 Afterwards, employer can already activate its EPRS account by logging in to the EPRS. The instructions on how to log in and use the EPRS will be sent together with the said confirmation email to the employers.
VI. What are the Requirements in order for the Employers to use EPRS?
  Employers must have:
           1) Internet access and email address.
           2) PhilHealth Employer Number (PEN).
           3) All active employees should have their own PhilHealth Identification Number (PIN).
           4) Payment of premium contributions is directly made to PhilHealth through the Over-the-Counter Collection System (OTCCS) or through the Accredited Collecting Agents.
If some of the employees have no PIN yet, the Employer will just need to submit to PhilHealth the “PhilHealth Member Data Record” (PMRF) duly accomplished by its employees for the assignment of PIN;
In case there are huge numbers of employees with no PIN yet (e.g. 200 and above), the employers may contact PhilHealth to request for the quick generation of PINs for these employees by following the instructions on “quick pin generation” that will be provided to the employers.
VII. Why is there a need to use the EPRS?
The Implementing Rules and Regulation of RA7875 mandates that monthly premium contribution of employed members shall be remitted by the employer on or before the tenth (10th) calendar day of the month following the applicable month for which the payment is due and applicable. The remittance of the premium contribution by the employer shall be supported by a Employer’s Remittance Report to be submitted to PhilHealth not later than fifteen (15) calendar days after the end of each applicable month. The failure of the employer to remit the required contribution and to submit the required remittance report shall make the employer liable for reimbursement of payment of a properly filed claim in case the concerned employee of his/her dependent/s avail of NHIP benefits, without prejudice to the imposition of other penalties as provided for in the said Rules.
With EPRS employers can easily and conveniently comply with the reportorial requirements of the law right after remitting the appropriate premium contributions to PhilHealth or to any accredited collecting agents.
VIII. EPRS version 3.0? Yes, Coming Soon.
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